For personal use, Expensify includes unlimited SmartScans, mileage, receipt forwarding and CSV export for free. Its paid product is strongest at company approvals and reimbursements; The Paper Keep is shaped around connected-inbox capture and durable personal records.
Pick by the job you need done, not the feature count.
A personal receipt archive that fills itself from your email.
No reports, no approvers, no workflow — receipts in, parsed, categorised, searchable, summarised per Australian tax year. A$3/mo.
Free personal expense capture plus corporate expense management.
Personal accounts include unlimited SmartScans, receipt forwarding, mileage and CSV export. Paid workspaces add categories, tags, approvals, reimbursements, company cards and accounting integrations.
Everything below about The Paper Keep is shipped today — not a roadmap item.
| Feature | The Paper Keep | Expensify |
|---|---|---|
| Getting receipts in | ||
| Scans your email inbox for receipts | Gmail, Yahoo, iCloud, Fastmail and custom IMAP via app passwords — with up to 12 months of history on connect | Forward each email to [email protected] |
| Personal forwarding address A unique address, so auto-forward filters just work | Per-account address plus a ready-made Gmail filter | Shared [email protected], matched via your login email |
| Native mobile apps | Any mobile browser | Capture-focused and polished |
| Receipt processing allowance | Up to 2,500 receipts per rolling week; hourly pacing applies | Unlimited SmartScans are free for personal accounts; paid workspaces are per member |
| Personal-archive jobs | ||
| Built for keeping receipts long-term Originals untouched, email images archived before links rot | Stores the scan; built around report submission, not archival | |
| Household use — several people's receipts in one library | Multiple inboxes in one account; no separate household logins | Personal accounts are available; connected household inbox collection is not confirmed |
| Full-text search inside receipts | OCR text, line items, notes, tags | Search scope not confirmed in the cited sources |
| Field-level audit history | Report-level activity log | |
| Tax time (Australia) | ||
| Australian tax-year summaries July–June, deductible and GST totals | Custom date-range reports | |
| Work-from-home deduction estimator | Not confirmed in the cited sources | |
| Expense reports, approvals, reimbursements | By design — there's no workflow to administer | The whole point of the product |
| Mileage tracking | ||
| Price | ||
| What it costs | A$3/mo or A$30/yr, everything included | Free personal account with unlimited SmartScans; Collect US$5/member/mo; Control US$18/member/mo annually; eligible card use can reduce this to US$9 |
By Boden from The Paper Keep. This comparison uses the vendor’s public pricing and documentation linked below, checked on 6 September 2026. It is not an independent hands-on test. “Not confirmed” means the sources do not establish support; it does not mean the feature is absent. The Paper Keep prices are Australian dollars (A$); competitor prices marked US$ are US dollars. Annual prices require annual billing; promotions, taxes and regional prices may differ. Check the vendor’s checkout before buying.
Corrections welcome at [email protected]. All trademarks belong to their respective owners.
The Paper Keep doesn't try to be everything. If any of these describes you, pick accordingly.
Submitting expense reports up an approval chain is Expensify's core competency. The Paper Keep has no concept of a report or an approver.
Corporate cards, policy rules, multi-level approvals — none of that belongs in a personal archive, and all of it is in Expensify.
Expensify does distance rates natively.
The Paper Keep retains the untouched original and raw email, and downloads inline images before retailer links expire.
Connect household Gmail and IMAP accounts once instead of forwarding each order confirmation by hand.
July–June summaries, GST totals and a WFH estimator help organise your records. What you can claim depends on your circumstances.
Expensify's free personal account is a credible choice for scanning receipts, tracking mileage and exporting expenses, while its paid workspaces are much stronger for company approvals, reimbursements and cards. The Paper Keep is the better fit when the job is automatic inbox capture, raw-record preservation, household archiving and Australian tax summaries. If your receipts end in a reimbursement, use Expensify; if they need to remain findable for a return or warranty claim, compare the archival trade-offs.
Want the wider field? See the full comparison or our roundup of personal receipt apps.
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